Please be aware that (software/service) will be unavailable at (date/time) to (date/time) as the IT team will be performing scheduled maintenance at this time.

During this time, you will be unable to (insert what functions will be affected). Before maintenance takes place, please make sure you (list any steps here that the employee needs to take). The IT team will advise when the maintenance is complete and services have been restored.

This maintenance is necessary for (list reasons). We apologize for any inconvenience.

What will be affected: (list services affected)

What won’t be affected: (list services not affected)

For more information, or if you have any questions, please contact the IT Team at (contact details).